Our Bookkeeping Process: Clear | Consistent | Confident
At Ceptrum Accounting, we believe bookkeeping isn’t just a necessary chore — it’s the foundation for knowing exactly where your business stands at any given moment. Our proven bookkeeping process brings structure and clarity, so you can stop worrying about numbers and start focusing on growth. Here’s how we work with you to keep your books in order, month after month.
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Step 1
Discovery & Onboarding
We begin with a one-on-one onboarding session to fully understand your business model, chart of accounts, current bookkeeping system (or lack thereof), and goals. You’ll tell us what’s working and what isn’t — we listen. We’ll also gather initial data: historical records, bank/credit statements, software access, workflows. By the end of this step you’ll have a personalized onboarding plan and a clear timeline.
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Step 2
Clean-Up / Set-Up (if needed)
If past bookkeeping is behind, or the system needs a refresh, we’ll dig in and bring things up to speed: reconcile bank/credit accounts, correct mis-classified entries, close out prior periods (if required), set up your bookkeeping software (we work with QuickBooks, Xero, and more), and establish best practices. If you’re already current, we’ll still review everything and confirm the foundation is solid.
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Step 3
Monthly Routine & Transaction Management
Every month, we take over your transaction recording, reconcile all bank and credit card activity, categorize receipts and expenses, manage payroll (if included), and make sure your financials are posted properly. You’ll receive an organized file of supporting documents, and we’ll schedule a quick check-in call to review anything unusual.
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Step 4
Review, Reporting & Insights
As bookkeeping closes each month, you’ll receive your financial dashboard: income statement, balance sheet, cash-flow summary, and a brief commentary highlighting key variances or risks. We meet to walk through these, answer your questions, and make sure you’re confident about your numbers.
FAQ's
Frequently Asked Questions
Are You Ready
Ready to make bookkeeping effortless and dependable?
Schedule a complimentary consultation with Ceptrum Accounting today — we’ll walk you through your current process and show you how our Bookkeeping Process can support your business.
