Our Bookkeeping Process: Clear | Consistent | Confident
At Ceptrum Accounting, we believe bookkeeping isn’t just a necessary chore — it’s the foundation for knowing exactly where your business stands at any given moment. Our proven bookkeeping process brings structure and clarity, so you can stop worrying about numbers and start focusing on growth. Here’s how we work with you to keep your books in order, month after month.
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Step 1
Discovery & Onboarding
We begin with a one-on-one onboarding session to fully understand your business model, chart of accounts, current bookkeeping system (or lack thereof), and goals. You’ll tell us what’s working and what isn’t — we listen. We’ll also gather initial data: historical records, bank/credit statements, software access, workflows. By the end of this step you’ll have a personalized onboarding plan and a clear timeline.
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Step 2
Clean-Up / Set-Up (if needed)
If past bookkeeping is behind, or the system needs a refresh, we’ll dig in and bring things up to speed: reconcile bank/credit accounts, correct mis-classified entries, close out prior periods (if required), set up your bookkeeping software (we work with QuickBooks, Xero, and more), and establish best practices. If you’re already current, we’ll still review everything and confirm the foundation is solid.
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Step 3
Monthly Routine & Transaction Management
Every month, we take over your transaction recording, reconcile all bank and credit card activity, categorize receipts and expenses, manage payroll (if included), and make sure your financials are posted properly. You’ll receive an organized file of supporting documents, and we’ll schedule a quick check-in call to review anything unusual.
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Step 4
Review, Reporting & Insights
As bookkeeping closes each month, you’ll receive your financial dashboard: income statement, balance sheet, cash-flow summary, and a brief commentary highlighting key variances or risks. We meet to walk through these, answer your questions, and make sure you’re confident about your numbers.
FAQ's
Frequently Asked Questions
How do I get started with your services?
Getting started is easy! Simply contact us to schedule an initial consultation, where we’ll discuss your needs and how we can best support your business.
Can you assist with financial forecasting and budgeting?
Yes, we offer strategic financial planning services, including forecasting, budgeting, and cash flow analysis, to help you make informed decisions and achieve your business goals.
How do you ensure the security of my financial data?
We take data security very seriously. Our firm uses the latest encryption technologies and follows strict protocols to protect your financial information from unauthorized access.
What makes your firm different from others?
Our firm is distinguished by our personalized approach, deep industry knowledge, and commitment to building long-term relationships with our clients. We’re not just accountants—we’re your business partners.
Do you offer bookkeeping services?
Absolutely. We provide full-service bookkeeping, including transaction recording, bank reconciliations, payroll processing, and more, to keep your financials in order.
How often will I receive financial reports?
The frequency of reporting is up to you. We can provide monthly, quarterly, or annual reports, depending on your needs. Regular communication ensures that you’re always informed about your financial standing.
Can you help with tax planning and preparation?
Yes, we provide comprehensive tax services, including tax planning, preparation, and filing. Our goal is to help you minimize your tax liabilities while ensuring full compliance with all regulations.
What accounting software do you use?
We use industry-leading software like QuickBooks, Xero, and Sage, but we’re also proficient in a variety of other platforms. We can work with your existing system or recommend the best software for your needs.
How do you charge for your services?
Our pricing is flexible and depends on the scope of work required. We offer competitive hourly rates, flat fees for specific services, and custom packages tailored to your business’s needs.
What types of businesses do you work with?
We work with a wide range of businesses, from small startups to large corporations, across various industries. Our team is equipped to handle the unique accounting needs of any business.
Are You Ready
Ready to make bookkeeping effortless and dependable?
Schedule a complimentary consultation with Ceptrum Accounting today — we’ll walk you through your current process and show you how our Bookkeeping Process can support your business.
